Virtual Event Production Quote
ASPIRE Community Capital
We help tell your story.
Dear Tya,
Thank you for considering M2Media Solutions, a collaborative team of Jerome McLain (Maxmedia Studios, LLC) and Natasha Morris (McKinley Davis, LLC) for ASPIRE Community Capital’s 2022 Virtual Graduation Ceremony. I’m grateful we had the opportunity to connect to get a clear understanding of your vision for the event.
Our production team is committed to producing a high-quality, engaging, and interactive event consistent with this proposal and our reputation for creativity, excellence, and strategic solutions.
We acknowledge our responsibility is to produce the entire ceremony with prerecorded video segments featuring 30 to 35 graduates, five staff members, 2 to 3 board members, 2 to 3 partners, and one artist. In addition, we will use the virtual broadcast service, Accessible Virtual Event Production (AVEP), to record in a live-to-tape format, streaming on platforms such as ASPIRE’s website, Facebook, LinkedIn, and YouTube.
Our proposal includes an outline of the event along with two pricing options. Our strategy is to create and execute the content that supports your vision in a narrative-driven, engaging, interactive, and visually pleasing way to produce a quality product that meets your expectations.
Tya, thank you for the opportunity to submit this proposal. Jerome and I will be available to answer any questions you may have. We look forward to working with you on this project.
Jerome McLain
Natasha Morris
M2Media Solutions
Show Outline
Our team will produce the event in stages (Concept Development, Pre-Production, Production, Post-Production, Live Recording) to ensure an efficient and timely workflow to meet your deadline.
Total Running Time: 82 minutes
Concept
The concept includes using all prerecorded videos and accompanying graphics. We will schedule a total of five shooting days at two designated locations to record elevator pitches and speeches:
- 30 to 35 Graduates (30- to 60-second elevator pitch)
- 5 Staff Members (2-minute speech)
- 2 to 3 Board Members (up to 5-minute speech)
- 2 to 3 Partners (up to 5-minute speech)
- 1 Artist (3-minute performance)
- 1 Host (time to be determined, introductions, tosses to blocks, “break” segments)
We will divide the event into segments or “blocks, interweaving essential information about ASPIRE and three royalty-free songs to create an engaging narrative and fluid event.
Intro: (1:00)
The host welcomes the audience, introduces the first block.
Block #1: (14:00)
7 Graduates
Fun Fact (Full-Screen Graphic)
1 Staff Member
1 Board Member
Block #2: (14:00)
7 Graduates
Fun Fact (Full-Screen Graphic)
1 Staff Member
1 Board Member
Artist Performance (3:00)
Block #3: (14:00)
7 Graduates
Fun Fact (Full-Screen Graphic)
1 Staff Member
1 Board Member
Block #4: (9:00)
7 Graduates
Fun Fact (Full-Screen Graphic)
1 Staff Member
Trivia about ASPIRE with a giveaway (2:00)
Block #5: (9:00)
7 Graduates
Fun Fact
1 Staff Member
Block 6: (15:00)
3 Partners
Close/Outro with Call to Action (1:00)
Your Investment
OPTION #1:
Shooting Week: Graduates
(35) Elevator Pitches
15-minute slots
Three days of onsite shooting (Tuesday, Wednesday, Thursday)
*Need a secure location to maintain set up for visual consistency
Shooting Week: (5) Staff Members, (3) Board Members, (3) Partners, (1) Artist
30-minute slots
Two days of onsite shooting (Monday, Friday)
*Need a secure location to maintain set up for visual consistency
Concept/Script Outline – $170
Location Scouting per location – $150
Scheduling/Call Sheets – $425
Graphic Design – $150 for mockups
(3) Full-Day Rates: (Graduates), (2) Half-Day Rate: (Staff, Board, Partners)
Videography – $2,900
Director/Producer – $1,500
Audio/Video Editing (includes color correction, audio sweetening) – $437.50
Video Ingestion – $125
Video Loop – $250
Event Streaming with Custom Branding – $1,145; $5/minute over the hour
Two Change Requests
Total = $7,252.50
OPTION #2:
Shooting Week: Graduates
(35) Elevator Pitches, (1) Artist
15-minute slots
Three days of onsite shooting (Tues, Wed, Thurs)
*Need a secure location to maintain set up for visual consistency
Staff Members, Board Members, and Partners will shoot their videos.
Concept/Script Outline – $170
Location scouting per location – $150
Scheduling/Call Sheet – $425
Graphic Design – $150 for mockups
(3) Full-Day Rate (Graduates, Artist)
Videography – $2,250
Director/Producer – $1,000
Audio/Video Editing (includes color correction, audio sweetening) – $437.50
Video Ingestion- $125
Video Loop – $250
Event Streaming with Custom Branding: $1,145; $5/minute over the hour
Two Change Requests
Total $6,272.50